Inventory Variance Entry
Learn how to manually enter data for inventory variance calculations.
Written by Jess Hamilton
Updated at July 27th, 2024
Table of Contents
Tip: Manual Inventory Variance entry must be done at the facility level.
To manually input data for a facility's Inventory Variance, first navigate to the facility.
In the facility menu, click Inventory Variance and Inventory Variance Entry.
Make a New Manual Entry
The Inventory Variance Entry page defaults to today's date. A reminder at the top the page notes the date in bold.
The Beginning reading will carry over from the previous day's Ending Gallons entry when available.
The gray columns, Book Inventory and Daily Over (+) or Short (-) will calculate automatically based on values entered.
Users may tab across fields to enter data for one tank at a time.
Click Add New to save the entry and run calculations.
Tip: The Beginning, Sold, and Ending Gallons columns must be completed in order to calculate variance.
Archived Date Entry
To view or update a previous day's entry, click the calendar icon to select a new date and click Go.
Tip: Make sure the date matches the bolded date in the header before entering new or overriding existing values for each product.
Depending on your User Role and the settings selected in Inventory Variance Setup you may be able to add new values, enter override values, or make manual adjustments to a previous day's entry. Click Add New to save changes.
Entry History
Any time an entry is made or adjusted, an audit log records the user and timestamp. To access this log, open the desired date and click the Daily Entry History link.
