In Titan Logistics, a Source Region is a grouping of terminals/bulk plants where fuel is sourced that would use the same freight rate. We recommend grouping source regions by location, but some customers prefer to create groupings based on weight groups. 

At least one source region must be created and assigned to generate freight invoices.

From the Supplier dashboard, click the gear settings icon and select Regions. 

Click the Source Region tab. 

Click Create New to add a new Source Region, or click the pencil edit icon to update an existing region. 

Complete the form including Carrier, State, Terminal(s) and Bulk Plant(s) and click Save.

Note: The Freight Rate field in the Source Region editor is linked to the Best Buy feature, and should not be used here to configure freight service rates.

 

Once the Source Regions have been created, click Location Assignment to designate locations to each Source Region. 

This step designates the types of fuel to be transported so they can be priced accordingly.

From the Supplier Dashboard, click Freight Service.

Then, click Fuel Groups.

Manage an existing fuel group by clicking the pencil edit icon, or click Create Fuel Group to add a new group. Complete the form and click Submit. 

Tip: In the Fuel Group form, Standard groups can be applied to any customer or carrier. Custom fuel groups must be assigned to a specific customer or carrier.

 

Freight tables determine how Account Payable (AP) and Account Receivable (AR) rates are calculated for customers, carriers, locations, source regions, and fuel groups. Multiple freight tables may be configured, and may be as general or specific as needed. 

From the Supplier Dashboard, click Freight Service.

Then, click Freight Rates.

Use the toggle at the top of the page to Create Freight Rate or manage existing rates (View Freight Rate). 

Create New Freight Rate

When creating a new freight rate, select Range (distance traveled), P2P (point to point), or Volume as the basis for how rates will be calculated. The selected option will prompt you to complete the correct form and generate a table. 

Range Rate Table

When Range is selected, rates are calculated based on distance traveled. 

Select logic for this calculation using the diagrammed options provided. 

You will also need to set a Range Value. 

In this case, the value is distance measured in miles. 

In this example, the range would be 1 mile to 2000 miles with an interval of 100. This means when the table is generated, prices can be set for intervals of 100 between 1-2000 miles. One price will be applied if the distance traveled is 1-100 miles, another for 101-200, 201-300, etc.

When all required fields are complete, click Generate Table.

Once the table is generated, the Min Quantity and Mixed Fuel Calculation (when applicable) settings are shown.

Minimum Quantity

If a minimum quantity is designated (values in gallons) invoices will reflect the minimum quantity if the customer orders a smaller volume. In the example below, a customer ordering only 250 gallons of diesel will still be charged for the minimum 350 gallons. 

Mixed Fuel Groups

If the table includes multiple fuel groups, you will be prompted to select between Round Up and Proportion to calculate pricing for loads with multiple fuel groups after generating the table.

Next, fill out the empty spaces in the table. You may do this on screen or using Excel.

To complete the table on screen:

• Input the price in US dollars per gallon for each Fuel Group column as it corresponds to the Distance Interval row. 
• You may also edit, add, or remove rows for more granular control over Distance Intervals.

To upload table values as a CSV file:

Click Import Range Table, then click Download Dynamic Template. This will download a CSV file to your computer with the correct columns for you to complete. 

Note: You must use the unique template file generated for this table. Incomplete or incorrectly formatted data will not import successfully.

 

Use Excel to input the price in US dollars per gallon for each Fuel Group column as it corresponds to the Distance Interval row. 

When you're finished, click Upload and attach the completed file. The table on screen will populate with the imported data. 

You may click Save Draft to save an unfinished table, or click Submit to save and finish.

 

 

P2P Rate Table

The only acceptable option for the P2P (point to point) Table Type is Customer Specific. Selecting the Customer will populate the dropdown menu for Locations.

Tip: Only select Carrier(s) if you intend to charge/pay the carrier the same rate as the Customer.

 

When all required fields are complete, click Generate Table.

Once the table is generated, the Min Quantity and Mixed Fuel Calculation (when applicable) settings are shown.

Minimum Quantity

If a minimum quantity is designated (values in gallons) invoices will reflect the minimum quantity if the customer orders a smaller volume. In the example below, a customer ordering only 250 gallons of diesel will still be charged for the minimum 350 gallons. 

Mixed Fuel Groups

If the table includes multiple fuel groups, you will be prompted to select between Round Up and Proportion to calculate pricing for loads with multiple fuel groups after generating the table.

Next, fill out the empty spaces in the table. You may do this on screen or using Excel.

To complete the table on screen:

• Input the assumed distance in miles between the Terminal/Bulk Plant and the Location in each row.
• Input the price in US dollars per gallon for each Fuel Group as it corresponds to the assumed distance traveled in that row.
• Use the checkmarks in the Active column to designate each row's point to point instance as active or inactive.

You may also choose to complete the table in Excel and import the completed CSV file.

Click Import P2P Table, then click Download Dynamic Template. This will download a unique CSV template file to your computer with the correct columns for you to complete. 

Note: You must use the unique template file generated for this table. Incomplete or incorrectly formatted data will not import successfully.

 

To complete the table in Excel:

• Input the assumed distance in miles between the Terminal/Bulk Plant and the Location in each row.
• Input the price in US dollars per gallon for each Fuel Group as it corresponds to the assumed distance traveled in that row.
• The IsLaneRequired column in the Excel file is the “Active” column on screen. Use 1 to say yes, the rate for this route is active, or 0 to say no. 

When you're finished, click Upload and attach the completed file. The table on screen will populate with the imported data.

You may click Save Draft to save an unfinished table, or click Submit to save and finish.

 

 

Volume Rate Table

Complete the required fields and click Generate Table.

Once the table is generated, the Min Quantity and Mixed Fuel Calculation (when applicable) settings are shown.

Minimum Quantity

If a minimum quantity is designated (values in gallons) invoices will reflect the minimum quantity if the customer orders a smaller volume. In the example below, a customer ordering only 250 gallons of diesel will still be charged for the minimum 350 gallons. 

Mixed Fuel Groups

If the table includes multiple fuel groups, you will be prompted to select between Round Up and Proportion to calculate pricing for loads with multiple fuel groups after generating the table.

Next, fill out the empty spaces in the table.

• Input Fuel Quantity range values in gallons as needed. The last option will always be from [x] to “Above” to accommodate higher quantities.
• Input the price in US dollars per gallon for each Fuel Group as it corresponds to the Fuel Quantity range row.

You may click Save Draft to save an unfinished table, or click Submit to save and finish.

 

 

You may click Save Draft to save an unfinished table, or click Submit to save and finish.

Edit Existing Freight Rate

Locate the existing table in the View Freight Rate tab. 

To simply change the name of a freight table, click the edit icon in the Table Name column. 

For more complex updates, scroll to the far right of the grid to locate the icons in the Action column.

Edit: Make changes to any editable setting or value. The table can be regenerated or new values may be imported. Click Submit to save.

View: View details and table values, but do not make changes.

Copy: Make an identical copy of the table. Give the new table a name and make edits as needed to customize. Click Submit to save.

Increment/Decrement Rate: Make an incremental/decremental change to all values in a column. 

To make this edit, click the checkmark to select a column to update. This will unlock a dropdown menu to select the type of change to be made (+$, -$, +%, -%) and a field to enter the value. 

Click the checkmark to apply the change to the row. The original values will remain on the left and the new values will appear in green on the right. Click Submit to save.

Fuel Surcharge tables can be set to apply additional charging rules to accommodate inflation and other dynamic pricing circumstances.

From the Supplier Dashboard, click Freight Service.

Then, click Fuel Surcharge.

Use the toggle at the top of the page to Create Fuel Surcharge or manage existing surcharges (View Fuel Surcharge). 

Create Fuel Surcharge Table

Complete the required fields to designate the table name and type. Then, use the toggles to designate whether the surcharge table should be updated via API or manually.

Manual Update: The user is responsible for entering all values, including index price.

API (recommended): Titan Logistics will fetch the latest index price for the selected EIA Product, Period, and Area. 

Click Fetch Latest Index Price to auto-populate the most recent recommended price, and use it to set the Price Range in the Fuel Surcharge Table section.

Click Generate Surcharge Table to calculate, verify, and edit values as applicable. 

If you need to leave and come back while completing the form, make sure to click Save Draft. When you are finished, click Submit to save.

Manage Existing Fuel Surcharge

Locate the existing table in the View Fuel Surcharge tab. 

To simply change the name of a surcharge table, click the edit icon in the Table Name column. 

For more complex updates or investigation, scroll to the far right of the grid to locate the icons in the Historical Price and Action columns.

Edit: Make changes to any editable setting or value. The table can be regenerated as needed. Click Submit to save.

View: View details and table values, but do not make changes.

Copy: Make an identical copy of the table. Give the new table a name and make edits as needed to customize. Click Submit to save.

Historical Price: Clicking the icon in the Historical Price column will open a panel detailing the price per gallon per week for a range of up to 12 weeks. No changes can be made here.

This step designates additional fees that may be applied broadly, by customer(s), or by carrier(s).

From the Supplier Dashboard, click Freight Service.

Then, click Accessorial Fees.

Use the toggle at the top of the page to Create Fuel Surcharge or manage existing surcharges (View Fuel Surcharge). 

Create New Accessorial Fees

To create new Accessorial Fees, complete the form and click Submit.

If you need to leave and come back while completing the form, make sure to click Save Draft.

For each fee added, you can choose to select the checkbox for Include in PPG or Apply Fuel Surcharge. 

Include in PPG: When applicable, the fee will be included in the price per gallon, and will not appear as its own line item in the invoice.

Apply Fuel Surcharge: Applicable rules from fuel surcharge table(s) will be applied to the fee.

Manage Existing Accessorial Fees

Locate the existing table in the View Accessorial Fees tab. 

To simply change the name of a fee table, click the edit icon in the Table Name column. 

For more complex updates, scroll to the far right of the grid to locate the Action column.

Edit: Make changes to any editable setting or value. The table can be regenerated as needed. Click Submit to save.

View: View details and table values, but do not make changes.

Copy: Make an identical copy of the table. Give the new table a name and make edits as needed to customize. Click Submit to save.

In this step, the freight rate tables, fuel surcharge tables, and accessorial fees that have been configured are assigned to the applicable contracts. This effectively packages the appropriate rates together to ensure invoices are created correctly.

Tip: You can add a new contract from anywhere in Titan Logistics using the Create shortcut in the page header! 

 

To locate freight contracts from the Supplier Dashboard, click Freight Service.

Then, click Freight Contracts. 

Create New Freight Contract

At the top of the Freight Contract page, click + Freight Contract 

Complete the required fields in the Contract Details section. 

Then, add the products the contract covers.

For each product, select an option and click Set Freight

• No freight: No freight rate table should be associated with the product.
• Manual: Rather than using a freight rate table, manually assign a per mile, per gallon, or flat fee for the product. Fuel Surcharge and Accessorial Fees may be added.
• Auto: Use the lookup tool to locate the table(s) to apply.

Tip: If you can't remember the relevant details to find the right table, click View Freight Rate Rule Table or View Accessorial Fees Table to open a grid of existing tables in a new tab.

 

Manage Existing Freight Contract

Locate the contract in the grid and click the Contract Name to open the detail page. 

Use the tabs to view Transactions or Contract Details.

In the Transactions tab, you can use the filters to search for and review transactions associated with that contract. You may also click Action in the top right corner and select Mark Inactive to disable the contract. 

In the Contract Details tab, you can click Edit Contract at the top right corner to make changes. Click Submit to save.